Driving licence checking doesn’t have to be a headache
Handling driving licence checking can be a chore, taking up valuable time from HR and Fleet Managers. Businesses that manage driver checks manually waste a significant amount of time (and subsequently, money). That’s where Licence Link comes in! HR teams can manage hundreds of drivers at once, with results returned in real-time. It’s a no brainer.
Licence Link makes it easy for employers to keep track of every driver in the business. The system is intuitive and has a range of useful tools to help businesses in every sector comply. Alongside Driver, CPC and Tacho checking, Licence Link includes features to help with:
Managing Driver Transfers
Businesses with employees that work (or transfer) between branches can manage their teams seamlessly in Licence Link.
There’s no need to delete or recreate drivers. Records are accessible across all branches, to provide total visibility. This saves on cost and admin time.
Licence Link sends each driver a digital approval. Once signed, any branch can run a licence check on the driver for the next three years. This is simple to set up within the systems permissions.
This is explained by Leigh Lafever-Ayer, AVP HR UK and Ireland at Enterprise-Rent-a-Car:
“With digital approvals and instant real-time checks, new drivers can be on the road in minutes, rather than days. Enterprise Rent-A-Car has peace of mind knowing that we are managing our Duty of Care responsibilities with Licence Link.”
Handling Associated Drivers
If employees share their company car with a partner or spouse, the business is responsible for checking both drivers’ records.
Any endorsements could potentially invalidate the business’s insurance policy. With Licence Link, employers can track both records as one, seamlessly. The system automatically deletes any associated drivers, if the employee leaves, to comply with GDPR.
Licence Link removes the time involved when processing and maintaining associated drivers. This includes regaining approval, as both employee and partner can be prompted at once, plus automating the checking routine. Here, both employees and partners can be automatically checked on a recurring basis – based on the risk they pose.
For example, drivers with 6+ points who pose a high risk can be checked bi-annually, and lower-risk drivers annually. Once set up, Licence Link automates the entire process, with minimal human intervention required.
For fleets with potentially hundreds of drivers, Licence Link reduces the risk and time involved significantly.
Insufficient Credit Alerts
In Licence Link, users can order credits upfront to pay for their driving licence checking needs, on mass. The system notifies users when these are running short, allowing the business to re-order. This prevents the risk of missed checks and saves hours of inputting details for each individual driver.
In comparison, managing licence checks manually is slower, less secure and runs the risk of human error.
Licence Link is completely adaptable to the business needs. Users can categorise employees – such as by risk, or vehicle category. This makes it easy to filter the built-in reports in the system, or when scheduling checks, saving hours of unnecessary admin.
Users can simply set up automated alerts and schedule checks in advance, based on how frequently they wish to check each category. This eliminates the risk of missed checks (and unidentified endorsements), along with the hefty fines which would result.
Businesses managing this process manually must keep their own record of all driver checks – an arduous task. They refer to spreadsheets and paperwork to calculate how often each driver needs to be checked, then must remember to do so.
“The system gives you the control that you need, allowing you to check company drivers and manage risk effectively. It’s completely automated, with notifications eliminating any manual intervention. This definitely is a benefit with over 460 locations and over 4,000 drivers nationwide.” – explains Lafever-Ayer at Enterprise Rent-a-Car.
Licence Link’s reporting suite provides access to historic checks in just moments. It’s easy to manage drivers, with access to real-time results, customisable reports, and automated scheduling. These factors remove hours of hassle, associated with manually managing driver checks.
How Can Businesses Seriously Save?
The benefits of Licence Link’s driving licence checking services are substantial. Businesses can easily meet their Duty of Care requirements, whilst avoiding the costly consequences of non-compliance. HR Managers can focus on adding value in their role, rather than co-ordinating hundreds of drivers, separately. The tools and reports they need are available at their fingertips in a matter of clicks.