Category: GDPR Compliance

GDPR compliance

Licence Link takes the hassle out of handling licence checks

13th January 2020 No Comments GDPR Compliance

Licence Link’s three in one licence checking service has brought significant benefits for fleet customers, enabling HR Managers to check driving licence records, Certificates of Professional Competence (CPC) and Digital Tachograph cards, quickly and digitally.

The introduction of the General Data Protection Regulation (GDPR) triggered new challenges for businesses. HR and Fleet Managers already faced the endless task of capturing consent when checking their teams’ entitlement to drive. With renewal now required every 3 years, Licence Link removes the hassle from the process. Here’s how:

Digital Approvals: 

Licence Link’s digital approvals boost efficiency and speed up the process. Fleet Managers can automatically request the driver’s approval, then see a response returned in real-time, reducing administration significantly. It’s simple to set up and a real time-saver, supporting fleet businesses to meet their duty of care requirements.

HR and Fleet Managers can also check associated drivers using digital approvals – including the licence holder’s spouse, partner or children. In the event the main driver leaves the business, all associated records are automatically deleted in the system, complying with GDPR rules.

Licence Link API:

The Licence Link Application Programming Interface (API) is now available, providing customers with efficient access to the licence checking service via their own website or software services. The API can be used to extend the customer’s existing product and service line, or incorporated into the customers’ HR or Fleet system.

The API brings substantial efficiencies, speeding up the time taken to check drivers’ entitlement, whilst ensuring they’re qualified for the correct vehicle category.

Summary:

With these advancements having transformed processes for customers, Licence Link are continually improving their cloud-based licence checking service, and continue to roll out further developments, streamlining the process for customers.

Digital Approvals

GDPR, and the Benefits of Licence Checking

15th January 2019 No Comments GDPR Compliance

The General Data Protection Regulation (GDPR) had a huge impact on employers when implemented by the DVLA on the 25th May 2018. To help customers prepare, Licence Link provided the tools required to comply with GDPR, built into their licence checking system. These included digital approvals – enabling employers to quickly attain approval from drivers before checking their licence, and automatic alerts – notifying HR teams when an employee’s approval is due to expire (after 3 years).

Licence Link makes it easy for fleet customers to meet their duty of care requirements – as they did with GDPR. This removes the hassle from the process. Licence Link also offers many other useful features for customers to benefit from, including:

Driver, CPC and Tacho checks

When using Licence Link’s driving licence checking service, customers can also check CPC and Tacho cards at no additional cost. This makes the process simpler for employers, who can complete all three checks in one system.

Driver Association

Employers can also keep check of associated drivers’ records. These include anybody outside the business who drive the company vehicles, such as an employees’ spouse, partner or children. It’s crucial to check every driver (employed or not), as they could impact the groups’ insurance policy. Any excessive points or endorsements could breach the terms and conditions, or invalidate the policy altogether.

Employers can easily link the associated drivers’ records to the employee, making it easy to check they have a valid licence and are safe to be on the road. If the employment comes to an end, all associated records are removed from the system, eliminating the risk of a GDPR breach.

Driver Approvals

Licence Link’s digital process speeds up the time taken to gain driver approval. There’s no need to send, scan or sign paper mandates. The fully electronic process automatically alerts each driver with an approval request, enabling them to accept from their mobile device in just moments. This removes the time, hassle and administrative burden on the business.

Conclusion

With three-in-one checks, regular system updates and the valuable features in Licence Link, customers can benefit from significant process efficiencies and time savings. This makes it easy to comply with the law.

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