Author: Pinewood

Do future drivers fit the bill beyond their CV?

Good fit for the team? Got the qualifications? Questions like this are commonly asked when interviewing. Although… did you check the driving licence? According to Licence Link, employers often overlook driver licence checking during interview stage which can result in extra costs, driver downtime and even breaking the law.

Fleet and HR Managers should be taking precautions when hiring to save time and money in the long-term, by incorporating licence checks before offering a job. Candidates may hold back information if not asked to take a licence check, and if an employee commits a driving offence whilst holding a critical level of points, this can have serious consequences for a business.

Refer to your insurance policy! It’s often outlined that drivers mustn’t exceed a certain level of points, meaning a business could face legal consequences – in addition to invalidating their policy. It is also critical to ensure candidates have the right licence for the role. Candidates claiming to have driven a Category C vehicle could have mistaken it for a C1 – a vital error, capable of invalidating insurance. Melvin Jeffers, Sales and Customer Relations leader at Licence Link explains:

“It’s your duty as a business to ensure all drivers have a valid licence, right for the job. Regardless of the CV or candidate, checking their licence beforehand safeguards your business. Why risk the consequences when each check costs less than a coffee?” 

Licence Link helps businesses stay on top of compliance, with results returned in real-time, making it a quick and easy process:

It saves time and provides the relevant information we need to fulfil roles successfully and efficiently” explains Licence Link customer at Cheshire West & Chester Borough Council.

Licence checking should be part of the hiring process, ideally followed by regular maintenance checks. You wouldn’t buy a dangerous car so why hire someone who puts your business at risk? It’s a small price to pay!

Licence Link gets key workers on the road quicker

Licence Link have assisted the NHS throughout the COVID-19 crisis. Coinciding with the early stages of the pandemic, the Birmingham-based driving licence checking firm introduced a new API for NHS Fleet Solutions, speeding up the driving licence checking process for employees.

A representative of NHS Fleet Solutions shared how the API has been beneficial:

“During COVID-19, our NHS teams and key workers have worked tirelessly around the clock. Licence Link made it simple for us to check and manage the driving licences from public sector employees applying for lease cars.”

With increased pressure on the emergency services, the API was introduced at the ideal time, vastly speeding up the process to check licences for key workers. Many public sector staff get their lease cars through NHS Fleet Solutions, so the API made the process much faster for all, eliminating rekeying between systems. Admin staff now only have to input licence data once – returning results quickly and seamlessly.

With Licence Link, key workers can authorise checks to their licence electronically.

Licence Link’s API will continue to provide value and speed up the process for key workers to lease a vehicle through NHS Fleet Solutions.

Free checks keep fleets compliant during COVID pandemic

With the UK amidst its third national lockdown, new factors and costs are constantly arising so it’s easy for driver compliancy to slip. To protect road users and prevent breaking the law, businesses must prioritise compliancy – ensuring key workers meet requirements.

Licence Link have made the process easier and more feasible to manage – offering free CPC and Tacho card checks to all customers, when checking their entitlement to drive.

Those responsible, usually Fleet and HR Managers, can feel at ease knowing their drivers have received the correct training (holding a valid Certificate of Professional Competence) whilst also monitoring hours worked in the driving seat, to ensure they comply with the law.

Melvin Jeffers, Licence Link Team Leader explains:

“Giving our customers free CPC and Tacho checks has been a great help. Licence Link has saved our customers hours, manually organising checks. Freeing up extra time and funds means they can focus on running their business without a worry. From delivery drivers to doctors, Licence Link has helped keep key workers on the road.”

Checks are accessible in real-time, with minimal contact. Licence Link’s eDec (electronic declaration) feature allows drivers to provide approval by eSignature – the entire process taking just moments. This has been a huge benefit, as employers strive to restrict contact throughout the pandemic.

The consequences of driver downtime, missed checks or failure to notice and rectify non-compliance could lead to detrimental consequences. Using a trusted provider such as Licence Link can substantially reduce the risk and hassle for your team.

Licence Link takes the hassle out of handling licence renewals

Keeping on top of licence checking is a time consuming, yet critical, task for fleet businesses, ensuring that every driver they employ is in possession of a full, valid driving licence to comply with the DVLA and the law.

The issues surrounding COVID-19 meant that the DVLA provided an 11-month extension period on driving licences due to expire between 1st February and 31st December 2020. This has complicated the tracking of expiry dates for potentially hundreds of employers, fleets that track records manually or where systems don’t account for the extension.

Licence Link removes the hassle and confusion of keeping check of driver data across the fleet – automating the entire process and saving hours of admin time. Automated reminders can be set up easily to flag upcoming licence renewals via the DVLA for company drivers.

Once a driver has been added to the Licence Link system and they’ve electronically signed to approve checks, the employer will be notified when each licence is due for renewal. Working closely with the DVLA, Licence Link accounts for the 11-month extension period, enabling the admin team to notify drivers in advance of the correct renewal date.

In addition to reminders, businesses can schedule automatic alerts – triggering frequent licence checks on an ongoing basis, to keep on top of any penalties, fines or disqualifications employees may acquire. This eases the risk of businesses unknowingly allowing employees to drive with an invalid licence, and the associated consequences.

Get in touch to see how Licence Link can help reduce risk and save time for your fleet!

 

 

 

Contactless licence checks prevent COVID spread

As COVID-19 restrictions tighten, businesses are being urged to further implement precautionary measures, minimising risk in the workplace. Licence Link provides a contactless driver licence checking service, enabling Fleet Managers/ HR to safely check drivers’ records for penalties or disqualifications, removing the need to handle any paperwork which could potentially carry the virus. Licence Link can also be used to check CPC and digital tachograph cards, all in line with DVLA standards.

“It’s easy, an electronic declaration can be sent straight to the driver to digitally sign and approve their licence check. There’s no need for a physical signature, avoiding any unnecessary interaction. Since GDPR was introduced, it’s vital to get approval to look up a licence with the DVLA and we wanted to make sure that Licence Link does all of the hard work for you.” Says Melvin Jeffers, Sales & Customer Relations Leader for Licence Link.

Upon gaining approval, Licence Link returns the drivers’ record to the Fleet Manager in real-time, providing a fast and effective digital response. By switching to paperless permission, the entire process is quicker than ever before, so drivers can get out on the road with minimal disruption, whilst Fleet Managers/ HR can ensure drivers are compliant.

Licence Link user Andy Bealing, Fleet Manager at Exeter City Council explains how adopting a digital process has been essential during lockdown:

“Here at Exeter City Council, we have a large fleet of drivers that have been working throughout the COVID crisis, including Civil Enforcement Officers who’ve been delivering welfare packages to the vulnerable in our community. Thanks to Licence Link, we can keep on top of all driver licences, CPC and Digital Tachograph Cards. Their digital checking service allows us to provide a safe and efficient service to our community, making sure we are compliant with the DVLA at all times. Licence Link has removed a number of administrative duties which has allowed more time for other tasks to be carried out.”

Licence Link are an ADLV member (Association for Driving Licence Verification), and all data is held securely and compliant with the strictest ISO 27001 guidelines which constantly protects businesses and their drivers.

With restrictions only likely to heighten and the festive season likely to see increased demand for deliveries, now is the ideal time for businesses to prepare, ensuring their drivers are compliant and ready to go with Licence Link!

 

 

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